Expensify
An app that turns receipt photos into expense reports.
What Expensify does
Expensify is an expense app for work. You snap a photo of a receipt, it reads the details for you, and the expense lands in a report you can send for approval. It works on iPhone, Android and the web, and it's free if you just need to submit your own expenses.
Expensify is built for the moment you pay for something at work and need the money back. You take a photo of the receipt, the app pulls out the amount, date and merchant, and it files the expense for you. You can also log miles on a map at your own rate, or add an expense by hand when there's no receipt.
For companies, the paid plans add the parts a finance team cares about: approval steps, reimbursements, company card imports and sync with accounting tools like QuickBooks and Xero. Bigger teams on Control get multi-level approvals and links to tools like NetSuite and Sage Intacct. There's also chat inside each expense and report, so questions don't get lost in email.
If you're a freelancer who only needs to keep receipts tidy, Expensify can feel like more than you need, since much of it is about teams and approvals. If your company already uses it, or you run a small team that needs receipts, approvals and accounting in one place, it covers more of the job than most receipt apps.
Alternatives to Expensify
Who it's for
Skip it if: Solo freelancers who just want a simple receipt folder. Anyone who wants a personal budget app.
Pricing
Free planFree if you're scanning and submitting your own expenses. Team plans start with Collect at $5 per member a month. The Control plan for larger companies is $18 per member a month on a yearly plan or $36 pay-per-use, and less if your team uses the Expensify Card.
Prices can vary by country. Checked 19 Oct 2026.
What people like
- Free to scan and submit your own expenses
- Receipt scanning that fills in the fields for you
- Covers the full loop from receipt to approval to payback
- Connects to the big accounting tools
Watch out for
- Lots of team and finance features that solo workers won't use
- Accounting sync and team approvals need a paid plan
- Control plan pricing isn't a simple flat number
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Questions people ask
Is Expensify free?
Yes, for individuals. You can scan receipts and submit expenses for free. Company plans with approvals and accounting sync start at $5 per member a month.
Can Expensify track mileage?
Yes. You can log trips on a map and set your own rate per mile or kilometer.
Does Expensify work with QuickBooks?
Yes. The Collect plan connects to QuickBooks and Xero, and Control adds tools like NetSuite and Sage Intacct.
Does Expensify handle other currencies?
Yes. You can log expenses in other currencies, which helps if you travel for work.