Zoho Expense
An app that handles expense reports and mileage for small teams.
What Zoho Expense does
Zoho Expense is an expense app for small businesses and teams. You scan receipts with your phone, track mileage with GPS, and send reports for approval and payback. There's a free plan for up to 3 people, and paid plans are priced per person.
Zoho Expense covers the whole expense routine for a business. You photograph a receipt and it becomes an expense automatically, with scanning in several languages. Mileage can be tracked with your phone's GPS, and you can add expenses offline and let them sync later. Expenses roll into reports that a manager can approve from the app.
The free plan is surprisingly usable for a tiny team: up to 3 people, 20 receipt autoscans a month, GPS mileage, multiple currencies and accounting integrations. Paid plans add company card feeds, more autoscans, custom approvals, per diem and travel booking that follows your company's rules.
It shines if you already use other Zoho tools or want a low per-person price. A solo freelancer who just wants a place for receipts may find the team features in the way. If you have a small crew who spend money on the job, it's an easy one to try.
Alternatives to Zoho Expense
Who it's for
Skip it if: Solo freelancers who only want a receipt folder.
Pricing
Free planFree for up to 3 people, with 20 receipt autoscans a month. Standard is $3 per person a month billed yearly, or $4 monthly. Premium is $5 yearly or $6 monthly. Paid plans need at least 5 people, and there's a 14-day free trial.
Prices can vary by country. Checked 19 Oct 2026.
What people like
- Real free plan for up to 3 people
- Low per-person price on paid plans
- GPS mileage and offline entry
- Trial with no card needed
Watch out for
- Paid plans need at least 5 people
- Free plan has only 20 autoscans a month
- Advanced approvals and itemized scans are Premium only
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Questions people ask
Is Zoho Expense free?
Yes, for up to 3 people. The free plan includes 20 receipt autoscans a month, GPS mileage and accounting integrations.
How much does Zoho Expense cost?
Standard is $3 per person a month billed yearly, Premium is $5. Paid plans start at 5 people.
Does Zoho Expense track mileage?
Yes. It can track trips with your phone's GPS, and Premium adds automatic mileage capture.
Can I use Zoho Expense offline?
Yes. You can add expenses offline and they sync when you're back online.